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Small Business Center

A 15-Step Checklist to Making Your Business Legit

October 26, 2021

By Gerri Detweiler

Perhaps you’ve got a hot idea for a new business and decided it’s time to turn a dream into reality or you’ve given up on finding your dream job and decided to create your own. No matter what your motivation for launching your own business, the journey ahead is no doubt both exciting and scary. Where do you start?

The first thing you’ll want to do is lay a solid foundation for your venture. Here’s a step-by-step list to get you started.

1. Choose a business name.

Think this one through carefully. Not only do you want to make sure it will be unique and memorable, you’ll also want to make sure it is legally available. Just because there are other businesses with similar names doesn’t mean you can’t use it, but be careful. If your business name is similar to another business, particularly one in your geographic area, your business credit profiles could get mixed up with one another. While you are at it, check domain names and social media accounts — Facebook, Twitter, Instagram etc. Do a Google search. Before you make your final decision, consider a trademark search to avoid any legal challenges down the line. If your business name is too similar to another you may not be able to register that name when you create a legal entity (see step 4).

2. Choose your business address.

It’s OK to register your business at your home address, though some owners choose to use a service like a UPS store to give their businesses locations separate from their home address. Keep in mind there will be situations, such as filing a tax return, where you will have to provide a physical address for the business.

3. Get a business phone number.

You may not have to get an expensive business landline from your local telecom, but you do need a number to give out to clients and customers, and it should sound professional. You may be able to use a service like GoDaddy SmartLine or get a virtual business telephone service or answering service.

4. Create your business entity.

While it may be tempting to just give it a whirl as a sole proprietor, you may be taking unnecessary risk. If your business gets into any kind of legal hot water, your personal assets could be at risk. In addition, the right entity — LLC or S or C corporation, for example — may offer tax advantages. It’s also much easier to create a business credit profile and eventually get small business financing if you create a separate legal entity.

5. Register your business name.

This will likely be part of the process when you incorporate. If you operate as a sole proprietor, it’s a good idea to file a fictitious name registration — DBA — with your state. If you incorporate, you’ll need to identify a registered agent; this should be someone who is able to accept service of process if your business is involved in legal action. Mail may also come to the registered agent, so choose an individual or service that will reliably forward it to you. You can usually hire one fairly inexpensively.

6. Get licenses and permits.

Again, this will vary both by location as well as by type of business. You may need to get a sales tax license, health department inspection or certain professional licenses, depending on your type of business. Not sure what you will need? Talk with your local Small Business Development Center or SCORE chapter, both of which offer free and low-cost resources for small businesses. Your attorney or accountant also can help. In addition, the Secretary of State website in the state where you incorporate your business may help you understand the permits you need.

7. Request an employer identification number for your business from the IRS.

An EIN is also known as a Federal Tax Identification Number and is used to identify a business entity. Generally, businesses need an EIN, according to the IRS. You can request one for free online from the IRS. Note, it will be required if you form a legal entity.

8. Open a business bank account.

Co-mingling business and personal funds can create all kinds of tax headaches and can also open you up personally to liability if your business is incorporated. This is known as “piercing the corporate veil.” Open a separate business bank account and use it exclusively for business purposes. Banks almost always require an EIN to open a business bank account.

9. Consider getting a business credit card to use for business purchases.

Not only will this help you easily identify business purchases come tax time, but most business credit card issuers do not report activity to the owner’s personal credit unless they default. This chart describes the policies of the major issuers. This can help protect your personal credit from the activities of your business.

10. Set up your books.

When you do, you’ll need to set up your chart of accounts and begin keeping track of business expenses and income. If you don’t know how business accounting works, consider hiring a bookkeeper or accountant or at least taking a class on basic bookkeeping at your SBDC. Starting your business bookkeeping out on the right foot will save you enormous amount of time in the long run.

11. Get a D-U-N-S number.

This number will be used to identify your business in the Dun & Bradstreet commercial credit database. You can request a D-U-N-S number for free.

12. Establish business credit.

Did you know your business can build its own credit history, separate from your personal credit? You accomplish that by getting credit in the name of the business. It can be a little trickier than establishing personal credit since not all companies report to business credit agencies. Consider opening accounts with companies that allow you to make purchases on a net-30 basis and report payments to credit bureaus like Experian, which keeps credit reports on businesses as well as consumers, or Dun & Bradstreet. You’ll buy things you need for your business, pay them off within 30 days and begin to build a good business credit score. The sooner you do this the better, as age of accounts is one factor that can often help your business credit scores.

13. Create a website.

Depending on your type of business, you may be able to get away with a basic website where prospective clients or customers can learn a little bit about your business and how to contact you. But not having one at all will likely hurt your business.

14. Register your business with online services.

You can register your business on Google so it comes up in online searches. This is especially important if your business has a physical address and specific business hours. Also register social media accounts for your business, even if you don’t plan to use them yet, and consider registering with review sites relevant to your business, such as Yelp or TripAdvisor. While laying the groundwork for your business isn’t the most glamorous or fun part of getting started, it can significantly boost your chances of being successful.

15. Get insurance.

Business insurance is designed to keep you in business when losses come along. Without the right coverage, the high costs of lawsuits, property damage or employee injuries could bankrupt a new or growing company. Every business has different needs, but some of the most popular coverages include general liability, property, workers’ comp and commercial auto, and some of these can be bundled together to save money.

This article originally appeared on www.nav.com.

Small Business Center

ICSC champions small and emerging businesses in getting from business plan to brick-and-mortar.

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